Callahan, Thompson, Sherman & Caudill, LLP

Legal Administrative Assistant

Irvine, CA
Full Time
Mid Level
Callahan Thompson Sherman & Caudill, LLP has been successfully representing individuals and businesses throughout California for nearly five decades. Our firm practices a wide range of litigation and transactional matters, including Business Formations, Business Transactions, Class Actions, Complex Litigation, Construction Defect, Employment, Intellectual Property, Labor & Employment, Personal Injury, Real Property, Trust Litigation, Wage & Hour matters, and many others.
With approximately 30 attorneys and offices located in Orange County and San Diego, we provide comprehensive legal services with a strong statewide presence. We are currently seeking a professional, organized, and service-oriented Legal Administrative Assistant to join our team.
  1. Position Summary
The Legal Administrative Assistant serves as the first point of contact for clients, visitors, and callers and plays a critical role in supporting the firm's attorneys and administrative staff. This position requires exceptional communication skills, attention to detail, strong organizational abilities, and a commitment to providing outstanding client service.
  1. Essential Duties and Responsibilities
  • Serve as the first point of contact for clients, visitors, and callers.
  • Professionally answer and route incoming telephone calls.
  • Greet clients and visitors and provide exceptional customer service.
  • Schedule conference rooms and assist with visitor logistics.
  • Receive, process, and distribute incoming mail, deliveries, and courier packages.
  • Prepare and open new client and matter files in accordance with firm procedures.
  • Conduct conflict checks and coordinate file opening approvals.
  • Maintain accurate client and matter information in the firm's case management system.
  • Assist with file maintenance, document scanning, and records management.
  • Coordinate outgoing mail and courier services.
  • Maintain reception and common areas in a professional and welcoming manner, including coffee service, ordering refreshments, and keeping the kitchen and common areas organized.
  • Assist attorneys and administrative personnel with general office support as needed.
  • Perform other duties as assigned by the Firm Administrator.
  1. Qualifications
  • Prior experience in a law firm or professional services environment preferred.
  • Excellent verbal and written communication skills.
  • Strong customer service and interpersonal skills.
  • Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Exceptional attention to detail and organizational skills.
  • Professional demeanor with a positive and team-oriented attitude.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  1. Education and Experience
  • High school diploma or equivalent required.
  • Associate degree or coursework in business administration, legal studies, or a related field is a plus.
  • Previous administrative, receptionist, or legal support experience preferred.
  1. Benefits
We offer a competitive compensation package and a collaborative work environment, including:
  • Medical, dental, and vision insurance
  • 401(k) plan
  • Paid time off and paid holidays
  • Professional development opportunities
  • Supportive team environment
  1. Join Our Team
If you are a highly organized professional with a commitment to exceptional client service and a desire to grow your career in the legal industry, we encourage you to apply.
Callahan Thompson Sherman & Caudill, LLP is an Equal Opportunity Employer and values diversity in the workplace.




 
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